Job Opportunities


Town Administrator’s Office
Assistant Town Administrator

Hours of Work:  Full-time, 40 hours/week
Classification: Non-Union
Compensation:  Up to $78,000 DOQ

DEFINITION
Under the general direction of the Town Administrator and Finance Director, the Assistant Town Administrator performs professional administrative, planning, and technical work in the coordination and management of Town government. Responsible for all special projects, as assigned by the Town Administrator, including, but not limited to: citizen engagement strategies; communication; staffing boards and committees as necessary; annual budgeting documents; grant-writing; annual reports documents; internal studies; management analysis; procurement; policy research; and support of standing and ad-hoc committees as needed. Provides key staff support on annual budget process.

Assists the Town Administrator on a variety of broad-based management issues; assists in the planning, analysis, and implementation of Town-wide projects and initiatives; participates in various working groups/committees; develops complex analytical reports; coordinates projects for the Town Administrator.

In conjunction with Town Administrator and Finance Department, develops, administers, and monitors personnel policies and practices to ensure contractual and statutory compliance. Actively assists in collective bargaining negotiations when directed. Advises department heads on the methods to be used when administering personnel procedures including but not limited to: recruiting, hiring, evaluating, disciplining, and terminating. Keeps abreast of federal and state laws and regulations pertaining to personnel practices and labor law.

Acts as the primary communications manager for the Town including updating and maintaining the website, social media, and Reverse 911 technology. Works to ensure all departments are provided adequate training on website usage and ensures that all departments are providing public updates as necessary through the website and social media. Drafts press releases as needed and maintains Reverse 911 program with public safety deputy chiefs.

ESSENTIAL FUNCTIONS
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Develops and recommends to the Town Administrator (TA) administrative controls, policies, and procedures regarding Town-wide administration; implements and enforces policies and procedures as directed; advises on the effectiveness of policies and procedures, and keeps the TA informed on relevant issues.
  • Assists the Town Administrator and Finance Director in preparing the Town’s financial plan: verifies position/salaries; reviews budget requests, including budgetary increases/decreases, new initiatives, objectives, accomplishments and performance indicators with all department heads; makes decisions on fund allocations; makes decisions relative to the format and layout of the budget. Works with department heads on capital requests and assists the Town Administrator in preparing the annual 5-year Capital Improvement Program.
  • Supports Chief Procurement Officer (Town Administrator) in management of all procurement processes under MGL Ch 30B, 149, and 30/39M.
  • Supports the TA in the management of the information technology functions for all town departments.
  • Serves as a Town representative in a variety of forums and venues; acts on behalf of the Town Administrator in their absence; serves as acting Town Administrator when so designated by the Town Administrator or Select Board.
  • Provides staff support to all town boards and committees as assigned by the Town Administrator.
  • Assists in procurement and contracting including supplies, services, design, and construction; prepares RFP documents and advises department heads and staff on procurement procedures and requirements; assists departments with the preparation of required contracts.
  • Assesses the climate for effective performance, training, and development needs, employee relations, and organizational structure as it affects employee motivation and interdepartmental relations; makes recommendations for optimizing human resources.
  • In conjunction with the Treasurer/Collector and Executive Assistant to the Town Administrator, oversees the administration of insurance related matters including health, life, workers’ compensation, fleet, property, and liability, and selects and monitors employee benefits plans.
  • Assists in the preparation of Town Meeting warrant articles by preparing backup information on various projects. Drafts the Town Meeting Warrant book and coordinates with regional schools, department heads, and Finance Director to ensure all necessary reports and information are included and deadlines are met.
  • Acts as liaison and coordinates activities with municipal, county, state, and federal agencies and officials. Attends local, state, federal, or other meetings to gather or present information, ask or answer questions and respond to
  • Assists in the preparation for the Select Board meetings, researching issues, providing background and recommendations for action when requested.
  • Staffs standing and ad-hoc committees as assigned with agenda assistance; policy implementation; record keeping; procurement; and communication with other boards and committees and town staff.
  • Responds to citizen inquiries, complaints, and suggestions; provides research assistance and addresses requests of other Town departments, general public, citizen groups, and media.
  • Coordinates and develops the Annual Town Report under guidance of the Town Administrator’s Office, including content development; outreach to departments, boards, and committees; editing; soliciting quotes and selecting a printer; creating a web based copy; and making hardcopies available to members of the public upon request.
  • Assists with updating and creating other Town publications, including flyers, informational handouts, and press
  • Supports the development of the annual operating and capital budgets in under the guidance of the Town Administrator and Town Accountant/Finance Director
  • Works with Town Administrator to provide staff support to the Select Board and Finance and Advisory Committee as well as other departments during the annual budget process and for other project
  • Provide research and analysis for internal studies and reviews as needed (i.e. fee studies, personnel studies, and budgetary analysis)
  • Assists the Town Administrator as directed on a variety of administrative issues and completes special projects as assigned.
  • Attends after-hours meetings and events as needed.
  • Performs similar or related work as assigned by the Town Administrator.

 SUPERVISION RECEIVED
Works under the general supervision of the Select Board and Town Administrator with considerable latitude for independent judgement and action within established bylaws, policies and procedures, and the requirements of federal, state, and local law with minimal direct supervision.

SUPERVISION EXERCISED
May oversee activities of all Town employees under the direction of or in absence of Town Administrator.  Exercises considerable judgement and initiative in providing professional advice to a variety of official boards and committees concerning the development, implementation, and administration of policies, goals, regulations, and statutory requirements related to the administration and operation of the Town. Situations not clearly defined by precedent or established procedures are referred to the Town Administrator.

 ACCOUNTABILITY
The nature of the work means that errors in administrative work are not easily detected. Consequences of errors, including inaccurate information, could impact other departments and result in monetary loss, interruption of service, and poor internal or external customer service.

 JUDGMENT
The work requires examining, analyzing and evaluating facts and circumstances surrounding individual problems, situations or transactions, and determining actions to be taken within the limits of standard or accepted practices. Guidelines include a large body of policies, practices and precedents, which may be complex or conflicting, at times. Judgment is used in analyzing specific situations to determine appropriate actions. Employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision-making. Requires understanding, interpreting and applying federal, state and local regulations.

Errors in judgement could have continuing adverse effect on the Town’s ability to deliver services, result in loss of municipal revenues, have far-reaching legal and financial ramifications, and cause significant adverse public relations.

 COMPLEXITY
The work consists of a variety of duties which generally follow standardized practices, procedures, regulations or guidelines. The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation.

 NATURE AND PURPOSE OF CONTACTS
Relationships are primarily with co-workers, boards/committee members and the general public involving frequent explanation, discussion or interpretation of practices, procedures, regulations or guidelines in order to render service, plan or coordinate work efforts, or resolve operating problems. Other regular contacts are with service recipients and employees of outside organizations. More than ordinary courtesy, tact and diplomacy may be required to resolve complaints or deal with hostile, uncooperative or uninformed persons.

 CONFIDENTIALITY
Has access to an extensive amount of highly confidential information relating to the Town, the disclosure of which may cause serious repercussions. Confidential information may include, but is not limited to police investigations, labor negotiations, personnel records, contract development, and information about citizens.

EDUCATION AND EXPERIENCE
Bachelor’s degree in public administration, business administration, human resources, or a related field; master’s degree or professional certification and municipal experience preferred. Three to five years of administrative experience, including municipal management experience; human resources experience is preferred or an equivalent combination of education and experience. Willingness to pursue MCPPO designation.

KNOWLEDGE, ABILITY, SKILLS AND SPECIAL REQUIREMENTS
Knowledge:  Knowledge of municipal government, Massachusetts General Laws, including procurement laws and relevant federal laws and regulations, personnel management and labor relations, public finance and budgeting, and public ethics.

Ability: Ability to establish and maintain effective working relationships with employees, board members, town officials, and the general public. Ability to communicate effectively orally and in writing with town employees, outside organizations, and the general public; ability to independently prioritize, plan, and organize a variety of responsible and complex tasks. Ability to work effectively under time constraints to meet deadlines.

Ability to use discretion in relation to town-wide confidential information, including personnel files, collective bargaining negotiations, bid documents, legal proceedings, and criminal investigations.

Skills: Written and oral presentation skills. Mediation, conflict resolution, and leadership skills. Excellent customer service and public relations skills. Analytical and budgetary skills. Excellent computer skills including proficiency in social media, spreadsheet, database, financial, and word processing software.

Proficiency in electronic documentation, spreadsheets, presentation applications, and effective knowledge of availability of information.

Special Requirements: Valid driver’s license. Massachusetts Certified Public Purchasing Official (MCPPO) designation or ability to obtain within two years of hire.  Certification as a Professional in Human Resources (PHR) or Society for Human Resource Management (SHRM) certification is desirable.

 WORK ENVIRONMENT
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting. Incumbent may be required to work beyond normal business hours in response to emergency situations or  attend evening meetings.

PHYSICAL, MOTOR, AND VISUAL SKILLS

Physical Skills
Minimal physical demands are required to perform most of the work. The work principally involves sitting, with intermittent periods of stooping, walking, and standing.  May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.

Motor Skills
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.

Visual Skills
Visual demands require routinely reading documents for general understanding and analytical purposes.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This position description does not constitute an employment agreement between the Town and the employee and is subject to change by the town as the needs of the Town and requirements of the job change.

Submittal Deadline: August 31, 2022
Please submit a resume and letter of interest to Michelle McGovern at mmcgovern@wenhamma.gov 

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Library Assistant II/Children’s

Department: Library
Hours of Work: 19 hours a week, one night, every third Saturday
Classification: Part-time, AFSCME Union position
Compensation: $18.88 hourly
Department: Hamilton-Wenham Public Library

Job Summary:
To aid in accomplishing the mission and vision of the Library by providing accurate and high-quality service within the Library. Under the leadership of the Children’s Librarian, the Library Assistant II provides exemplary customer service to children of all ages and their caregivers.

Essential Duties and Responsibilities:
The essential duties and responsibilities listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Assist at the Children’s Desk, including checking materials in and out to patrons, answering the telephone and directing calls, and registering new borrowers
  • Ongoing familiarization with the children’s collection to best assist patrons of all ages in finding materials of interest and to support families with diverse needs
  • Assist patrons in locating materials in the library and answer patron questions in person and over the phone
  • Proactively support collection development by recommending materials for purchase, repair or deletion
  • Handle overdue and billing notices while maintaining the highest level of patron confidentiality
  • Assist in leading engaging youth programming including infant, toddler, preschool, and school aged events and story times, craft projects, summer and motivational reading programs
  • Handle, process and organize reserve requests and interlibrary loan items
  • Assist patrons with downloadable materials, e-resources, and library databases Create promotional materials, brochures and handouts using Microsoft Office suite and other design related software
  • Assist in creating social media marketing including Facebook, Instagram, Twitter, and Blogger
  • Shelve library materials and maintain proper order in collection by reading shelves
  • Assist in the preparation of informative displays and exhibits being mindful of inclusivity
  • Assist at the Circulation desk as needed
  • Attend staff meetings and other training sessions as requested
  • Perform other duties as requested.
Skill and Education Requirements:
  • Degree from an accredited two or four-year college
  • Previous experience working directly with children in an educational setting
  • Knowledge of library methods, procedures, and materials
  • Experience with downloadable media, internet/browsers, and proficiency in Microsoft Office necessary
  • Ability to communicate effectively both orally and in writing.   Ability to maintain good public relations and deal with members of the public in a pleasant and courteous manner
  • Ability to prioritize tasks
Needed Attributes:
  • Reliability, dependability, and strong work ethic
  • Excellent customer service skills
  • Display initiative and be a problem solver
  • Ability to communicate effectively, listen, and work cooperatively with patrons of all ages, volunteers, colleagues, and supervisors
  • Ability to work independently, as a part of team, and be flexible and adapt to a fast-paced work environment
  • Attentive to detail
  • Good sense of humor

Working Conditions:
This position operates in public and nonpublic areas.  The work areas may contain book dust, molds, mildew and insects.  It requires a working knowledge of library technology such as computers, facsimile, copiers and audio/visual equipment.  This position requires lifting at least 50 pounds, pushing materials weighing at least 100 pounds, bending and reaching 25 to 75 times a day, the ability to climb stairs, talking on the telephone at least two hours a day, standing at least four hours a day and stationary work at a computer terminal or using other office equipment requiring eye-hand coordination and finger dexterity for at least four consecutive hours a day.  This position exists in a shared office environment with a need for cooperative interaction in many different circumstances.

Application Instructions:
Please submit a cover letter and resume by August 5, 2022 to Library Director, Kim Butler by email at kbutler@hwlibrary.org .

_______________________________________________________________________________________________________________________

WENHAM HOUSING AUTHORITY
Larch Lane 
Wenham, MA  01984 
(978) 468-1532  Fax (978) 468-1468
wenhamhousing@verizon.net

Part-Time 
Groundskeeper/Custodian 
The Wenham Housing Authority is seeking a Part-time Groundskeeper/Custodian.  This position calls for up to 18 hours per week.  The ideal candidate must process a valid MA Driver’s License and Hydraulics License and will be subject to a CORI background check. 

In addition to the above base requirements is the ability to lift a minimum of 50 pounds, operate small grounds equipment, cleaning and custodial duties.  Applicant must be available for snow removal as needed and have the ability to operate a plow truck.  This position works under the direction of the Maintenance Mechanic I.  

An hourly rate of $26.14 is set by MA Division of Occupational Safety and is reviewed annually. 
Interested applicants, please submit a current resume to Paula Mountain, Executive Director, Wenham Housing Authority, Larch Lane, Wenham, MA 01984 or by email to wenhamhousing@verizon.net.  Position will remain open until filled.   

The Wenham Housing Authority is an Equal Opportunity Employer

_________________________________________________________________

Primary Operator
Department:  Water Department
Classification:  Permanent/Full-Time
Hours of Work:  40 hours
Salary Range:  $23.27/hour to $29.08/hour
Primary Operator Job Posting
Primary Operator Job Description

Submittal Deadline: October 29, 2021 (extended from September 10)
All interested applicants are required to submit a resume and letter of interest to the Water Department Office at the Town Hall (co /Sheila Bouvier).  All such submittals can be emailed to sbouvier@wenhamma.gov or mailed/ hand delivered to:
Water Superintendent, ATTN: Sheila Bouvier
138 Main Street, 2nd Floor
Wenham, MA 01984


 

The Town of Wenham is an Equal Opportunity Employer.

Town Hall Hours

Monday 9am-4:30pm

Tuesday 9am-7pm

Wednesday & Thursday 9am-4:30pm

Friday 9am-1pm

 

Contact Town Hall

Phone: 978-468-5520

Fax: 978-468-8014

138 Main Street

Wenham, MA 01984

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